Conditions, Policies & Forms

All Championships shall be played in accordance with the Rules of Golf, Local Rules and Conditions of Competition as shall be approved by the Championship Committee.

All players must be of Amateur Status as defined by the Rules of Amateur Status.

All entries must be completed and received by the Wales Golf championship department by 11:59pm on the date entries close. They must be accompanied by payment either by a cheque made payable to the “Golf Union of Wales Ltd” (for entries made using a paper entry form) or by debit/credit card for on-line entries. Entries without payment will not be accepted. No entry will be included in the draw unless complete in all respects.

a)   Depending upon the event entries may either be made;

i) on-line at walesgolf.org. Payment will be taken when the online entry is submitted. Unsuccessful entrants will be refunded to the same card details after the closing date. 

ii) using a PDF entry form downloaded from the Wales Golf website which should be returned by Email to championships@walesgolf.org or by post.

b)   Entries by telephone are not accepted.

c)   No entry fee will be refunded unless a written notice of withdrawal either by letter or by Email is received by the closing date for entries except to any entrant who is balloted out and who subsequently does not compete.

d)   All entries shall be subject to the approval of the Championship Committee, which reserves the right to accept, or refuse, or having accepted, subsequently reject any entry without giving reason for its decision.

e)   Entries received after the closing date of the Championship will not be accepted.

a)   All players wishing to enter any Wales Golf event must be in possession of a “Competition” CONGU handicap or an overseas equivalent handicap. Entrants holding both a Competition CONGU and an overseas equivalent handicap must enter using their Competition CONGU handicap.

b)   When entering any Wales Golf event by any of the methods above, a player’s exact handicap must be recorded on the entry form (paper/on-line). Any entry ballot will be based on the exact handicap recorded at the point of entry. For paper based entries this is deemed to be the exact handicap recorded on the entry form and for on-line entries the handicap recorded (or generated via CDH) on-line at the point of on-line entry.

c)   Entrants must be able to provide proof of handicap at any Wales Golf championship when requested by the committee, failure to do so may result in

a)   If a player withdraws from an event, whether before or after the closure of entries, their withdrawal is final and re-entry will not be allowed. The player will forfeit their entry fee if they withdraw after the closing date for entries.

b)   Any player who:

i.     withdraws from an event after the draw has been published, or

ii.    fails to register in accordance with 6 below, or

iii.   fails to appear on the tee at their appointed start time, or

iv.   having qualified to continue in an event, fails to do so*

must, without delay, furnish the Championship Committee with a satisfactory explanation, confirmed in writing. If they do not do so, they may be barred from entering or playing in a Wales Golf Championship for such period as the Championship Committee may decide.

* If a competitor withdraws from the competition before the cut (or the draw for a match play event following stroke play qualifying) is made the player’s score shall still be included in determining the cut mark.

Unless otherwise specified players must register in person at the Championship Office at the venue or by telephone (07921 300611) or for selected events on-line by 16:00hrs on the day before the event starts (in advance of each event players will be notified of the time registration opens). Failure to register by this time may result in the player forfeiting their place, which will be offered to a reserve.  The player concerned will also forfeit their entry fee.

a)    In Individual Stroke Play Championships, a reserve list will be maintained and managed by the Championship Department. Should a place or places in the draw become available, reserves will be invited to play in the order they are listed on the reserve list.

b)     In order to ensure a full field for a Championship and at the sole discretion of the Championship Department, a reserve or reserves may be offered a place depending on whether they can be contacted, i.e. irrespective of their place on the reserve list.

c)      At appropriate Stroke Play Championships, in the event of a late withdrawal of a player in the draw, a reserve who has entered the event in accordance with Condition 3 above and is present at the venue on the first day of the Championship may be offered the vacated start place. Should there be more than one reserve in attendance, such reserves will be invited to play in the order they are listed on the reserve list.

d)     At the discretion of registration officials at the venue, and depending on a practice round space being available, a reserve who is present at the venue may play a practice round. They may also use practice facilities at the venue.

If, in the opinion of the Championship Committee, it becomes impossible to complete a Championship in accordance with that Championship’s Conditions because of adverse weather or other circumstances, the Championship Committee may vary the Conditions to the extent necessary to achieve a result within the time available.

The modification of the Rules of Golf for Golfers with Disabilities, as published by the R&A, will be adopted in the following events for any disabled player that wishes to make use of the adapted rules:

a)     All Wales Golf managed individual national championships

b)     Wales Golf events collectively known as the Ladies Cups and the Ladies Handicap Team events.

c)     The national finals, and regional finals where relevant, of all other Wales Golf managed championships.

d)     The adapted rules may be used in club qualifying events for these championships (with the exception of the preliminary rounds for the Welsh Men’s & Ladies Team Championships, Victory Shield & Ping Mixed events) solely at the discretion of the host club, or organising body if different to the host club.

e)     Any player who wishes to make use of the adapted rules must inform the Wales Golf Championship Manager prior to the closing date of the relevant championship of their intention to use the modified rules.

a)      All trophies won by an individual player will be held by Wales Golf and displayed at the Wales Golf headquarters.

b)     A winning Club will be responsible for a trophy from the time it is presented until it is relinquished and shall ensure it is returned to Wales Golf before the next year’s Championship.

The following policies and procedures apply to Wales Golf championships and are available at www.walesgolf.org

Safeguarding & Photography                    Anti-Doping                         Gender Policy

Use of Golf Buggies (Transportation)       Play Foreshortened             Distance Measuring Devices

Pace of Play