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Conditions, Policies & Forms


The following general conditions along with the Wales Golf hard card apply to all Wales Golf Championships. For the purpose of this document the term ‘championship’ includes any Wales Golf competitions, finals etc.

All Championships shall be played in accordance with the Rules of Golf and such Local Rules and Conditions of Competition as shall be approved by the Championship Committee.


All players must be of Amateur Status as defined by the Rules of Amateur Status.

All entries must be completed and received by the Wales Golf championship department by 11:59pm on the date entries close. They must be accompanied by payment by debit/credit card for on-line entries. For events with a ballot, payment will be taken after the ballot has been done. Entries without payment will not be accepted. No entry will be included in the draw unless complete in all respects.

  1. Entries by telephone, email or post are not accepted.
  2. All entries shall be subject to the approval of the Wales Golf Championship Committee, which reserves the right to accept, or refuse, or having accepted, subsequently reject any entry without giving reason for its decision.
  3. Entries received after the closing date of the Championship will not be accepted.
  4. Any withdrawals prior to the closing date will be refunded in full. Any withdrawals within 7 days of the first day of the event will not be eligible for a refund.
  1. All players wishing to enter any Wales Golf event must be in possession of an official World Handicap Index or an overseas equivalent handicap. Entrants holding both an official WHS handicap and an overseas equivalent handicap must enter using their Official WHS Handicap Index.
  2. All players with an official World Handicap Index or an overseas equivalent must be held at a golf club affiliated to the National Union of that nation. Any players holding a Handicap Index with an independent golfer scheme (e.g. Flexi Club, iGolfer etc.) is not eligible to enter Wales Golf events.
  3. When entering any Wales Golf event by any of the methods above, a player’s Handicap Index must be recorded on the entry form (paper/on-line). Any entry ballot will be based on the Handicap Index at the closing date of the Championship.
  4. Entrants must be able to provide proof of handicap at any Wales Golf championship when requested by the committee, failure to do so may result in
  5. Entry will still be accepted should handicap indices exceed the maximum handicap for the relevant Championship at close of entry

a) If a player withdraws at least 7 days prior to the start of the event, they will receive a refund on their entry. Withdrawals after this stage will not receive refunds except in exceptional circumstances at the discretion of the Wales Golf Chairman of Championships & Rules.

b) Any player who:

fails to register in accordance with 6 below, or

fails to appear on the tee at their appointed start time

must, without delay, furnish the Wales Golf Championship Committee with a satisfactory explanation, confirmed in writing. If they do not do so, they may be barred from entering or playing in Wales Golf Championships for such period as the Wales Golf Championship Committee may decide.

Unless otherwise specified players must register in person at the Championship Office at the venue or by telephone or for selected events on-line by 16:00hrs on the day before the event starts (in advance of each event players will be notified of the time registration opens). Failure to register by this time may result in the player forfeiting their place, which will be offered to a reserve.  The player concerned will also forfeit their entry fee.

  1. In Individual Stroke Play Championships, a reserve list will be maintained and managed by the Championship Department. Should a place or places in the draw become available, reserves will be invited to play in the order they are listed on the reserve list.
  2. In order to ensure a full field for a Championship and at the sole discretion of the Championship Department, a reserve or reserves may be offered a place depending on whether they can be contacted, i.e. irrespective of their place on the reserve list.
  3. At appropriate Stroke Play Championships, in the event of a late withdrawal of a player in the draw, a reserve who has entered the event in accordance with Condition 3 above and is present at the venue on the first day of the Championship may be offered the vacated start place. Should there be more than one reserve in attendance, such reserves will be invited to play in the order they are listed on the reserve list.
  4. At the discretion of registration officials at the venue, and depending on a practice round space being available, a reserve who is present at the venue may play a practice round. They may also use practice facilities at the venue.

If, in the opinion of the Championship Committee, it becomes impossible to complete a Championship in accordance with that Championship’s Terms of Competition because of adverse weather or other circumstances, the Championship Committee may vary the Terms of Competition to the extent necessary to achieve a result within the time available.

The modification of the Rules of Golf for Golfers with Disabilities, as published by the R&A, will be adopted in the following events for any disabled player that wishes to make use of the adapted rules:

a)     All Wales Golf managed individual national championships

b)     Wales Golf events collectively known as the Ladies Cups and the Ladies Handicap Team events.

c)     The national finals, and regional finals where relevant, of all other Wales Golf managed championships.

d)     The adapted rules may be used in club qualifying events for these championships (with the exception of the preliminary rounds for the Welsh Men’s & Ladies Team Championships, Victory Shield & Ping Mixed events) solely at the discretion of the host club, or organising body if different to the host club.

e)     Any player who wishes to make use of the adapted rules must inform the Wales Golf Championship Manager prior to the closing date of the relevant championship of their intention to use the modified rules.

a)      All trophies won by an individual player will be held by Wales Golf and displayed at the Wales Golf headquarters.

b)     A winning Club will be responsible for a trophy from the time it is presented until it is relinquished and shall ensure it is returned to Wales Golf before the next year’s Championship.